I’m a productivity junkee. I get excited — giddy — when I read a time management book. And when I try out a new productivity app.
I recognize that this is not the case with a lot of others.
But I have also come to believe that productivity is a spiritual issue. God has called you to some roles and tasks in your life. Your roles could include being a spouse, parent, small group leader, and your role at work. Within those roles, He has called you to accomplish tasks. You need to faithfully accomplish those tasks with Him to the best of your abilities.Productivity is a spiritual issue. Click To Tweet
Just as important, there are a lot of roles and tasks that He has NOT called you to. Busyness occurs when you take on roles, projects, and tasks that God hasn’t called you to do. Productivity is just as much about the things that you choose NOT to do as it is the things you choose to do.
I geek out about productivity systems because I believe that productivity is a key component to your faithful execution of what God has called you to accomplish.
That’s why I take it very seriously when I select productivity software. For months, I recommended IQTELL until the developer shut it down. I made it my quest to quickly find the best possible replacement for IQTELL. I wanted something that could mimic a lot of the same functions and maybe could even improve on some of the things that IQTELL didn’t do well. In the end, I chose Todoist (none of these are affiliate links). Not only did I choose Todoist, but The Verge said that Todoist is the best to-do list app on the market right now.
Now that I’ve been using Todoist for several months, let me share what I love about Todoist…and what I think you might love as well.
1. Highly Customizable
The most important feature of any productivity software to me is that it’s highly customizable. You have a certain way of working and a certain way of organizing your tasks and projects. Todoist is highly customizable. You’ll see some of the ways that I’ve customized it in the other features.
2. Multi-layered projects and tasks
A key component of a productivity system is your projects and subprojects. In Todoist, you can have 4 tiers of projects and subprojects.
I’ve arranged my Todoist projects first by Role (Entrepreneur, Pastor, Family, Home, etc.). Under these roles are my actual projects. Then I have subprojects in some of those roles.
3. Karma (it’s not what you think)
When I first started using Todoist, I was a little turned off by the name Karma. I wasn’t sure what it was. But I didn’t like it. Until I started using it.
Karma is a feature that lets you set a daily task achievement goal and track your progress. It gives you points for accomplishing tasks and for using some of the more robust features of Todoist like tagging and assigning projects. It takes away points for having overdue tasks that you don’t reschedule.
There are levels of achievement, and your goal is to keep the streak alive as long as possible. In spite of me being initially turned off by this, it has become one of my favorite features. I check my Karma scores daily to see how I’m doing. It makes productivity even more fun than I already think it is!
4. Easy User Interface
The UI was one of the biggest complaints of IQTELL. Todoist’s UI is awesome and super easy to navigate.
One of my favorite features is the ability to simply write out dates in the task and have Todoist interpret those. You can even write out more complicated dates, and it understands what you’re saying. For example: “Clean the bathroom every 3rd Friday of the month starting next month.” Todoist understands that and acts on it.A productivity system is key to your faithful execution of God’s calling on your life. Click To Tweet
5. Friendly Team Interaction
In my role as a Leadership Development Pastor, I’ve set up my whole team with a Todoist subscription. We share projects and tasks. Todoist allows us to communicate within tasks. It’s cutting down on the amount of email and allowing us to get work done more efficiently!
To make things easier, we bought “Quick Start to Todoist.”
6. Outlook and Google Integration
My favorite feature of IQTELL was the ability to have all your emails, projects and tasks integrated. I knew that I would not find that again when IQTELL shut down.
7. Integration with Other Apps
Todoist integrates with dozens of different apps. One of my favorites is IFTTT (if this then that). It works in the background and performs automatic functions on in some of your favorite apps. If the weather report is calling for rain, IFTTT creates a task in Todoist that says, “It’s going to rain. Bring an umbrella.”
That’s just one of the integrations for Todoist. You can check out all of the Todoist integrations here.
Your productivity is a spiritual issue. If God has called you to any roles and tasks, you need to be able to faithfully do what He has called you to do. A productivity system can help. I’ve found that Todoist is the best system for me.
Question: Do you have a productivity system that you love? (If not, give Todoist a shot).
As much as I like Todoist, there are three things that I don’t like about it so far.
1. No project start and end dates
This feature was very helpful in IQTELL. I loved being able to arrange my projects by start dates or end dates.
I’ve developed a workaround for this, but it’s not as good as having a start and end dates built into the projects.
2. Learning to use filters
Todoist has a powerful filter capability that lets you find only the tasks that meet certain criteria.
But you have to learn to write these out with certain language and symbols. This is simple for basic filters. But it becomes more complex. I would like it if this were more intuitive. The Dandy with Lens blog has been very helpful in making filters easier.
I don’t like the template feature at all in Todoist. If you have a template project that you use over and over, you can’t simply duplicate the project.
You have to export the project to a .csv file. Save that in a place where it can be easily accessed. When you want to use that template, you need to create a new project. Then import the .csv file.
This is unnecessarily complicated. Todoist should take a lesson from Nozbe in how to make projects templates simple.
Even though I don’t like these three features, I still believe that Todoist is the best productivity app on the market.